Rockcut Shooting Club

Rockcut Skyline

Club Constitution and By-Law (Revised Nov 2015)


Constitution Article I       Name and Object of the Society


  1. The name of this organization shall be the ROCKCUT SHOOTING CLUB hereinafter referred to as the Club.

  2. The object of the Club shall be:

    1. The encouragement of organized recreational shooting including shotguns, rifles and handguns,

    2. To improve knowledge of safe handling and proper care of firearms and to improve marksmanship,

    3. To further the characteristics of honesty, self-discipline, team-play and good fellowship which are the essentials of good sportsmanship.

    4. To promote and defend the right to keep our firearms and maintain our shooting heritage and history.

  3. The Club will therefore be affiliated with various shooting, hunting or any other regional, provincial, federal, or international organizations acting in the interest of shooting sports as the current executive determine is beneficial to the club in general from time to time. Nothing in the forgoing prohibits a general member from requesting the club affiliate with any legitimate organization.

 Article II      Membership

  1. General Qualifications

    1. All members shall learn and abide by all the rules and regulations of the Club.

    2. All members must pay the dues and fees as decided from time to time by the Executive.

    3. Said dues must be paid within the time limits as stated in the by-laws.

    4. All new members must demonstrate their competency as stated in the by-laws.

    5. All new members must complete the necessary application forms and waiver of liability and will be on probation for the first three months of their membership.

      1. Members on probation may have their membership revoked by the executive without recourse.

    6. All new members requiring the issue of a carrying permit will complete the necessary training to achieve the level of competence required.

    7. There will be five classes of member:  Regular, Family, Student, Junior and Associate.  

    8. All members other than an associate, junior or other family member shall be in possession of a current Federal Firearms License or equivalent from another jurisdiction

      1. As a condition of membership members may be required to join related organizations for the purposes of insurance, safety or legal necessity.

  2. Membership Types

    1. Regular membership

      1. Shall be open only to persons of good character,

      2. Shall be open only to persons who are recommended by regular Club members in good standing.

      3. Shall possess a current Federal Firearms License.

    2. Family membership shall consist of cohabitating spouses and immediate dependents under the age of 18 years.  One family member is considered a regular member.

    3. Student membership shall consist of persons between the ages of 16 and 25 years and who have a valid student identification card from a recognized educational institution.

    4. Junior membership:

      1. Shall be limited to persons who will not attain the age of 16 years prior to the end of the Club year,

      2. Shall be limited to persons who have attained the age of 13 years.

    5. Associate membership shall be authorized by the executive, from time to time, to individuals or groups that do not meet the requirements of other regular memberships.


  3. A member may be dismissed from the club for any of the following reasons:

    1. Serious or repetitive breach of the foregoing Constitution or By Laws,

    2. Failure to follow safety rules as outlined,

    3. Criminal or lewd behavior,

    4. Wanton destruction of club property,

    5. Harassment of other members or guests.


  4. Procedure for dismissal of a club member shall be as follows:

    1. By a joint executive decision

    2. Normally a warning of some sort will be included in a dismissal procedure but not necessarily so,

    3. The member shall be notified in writing of the reason and date of the dismissal and informed in the letter that there is an appeal process outlining same,

    4. The member will be given two weeks from the post date on the letter to respond.  If no notification is received by the executive by this date the member will be deemed to be terminated from the club.

    5. If the member responds and requests an appeal a board of one executive, one regular member appointed by the member in the process of dismissal and one regular member appointed by the two appeal board members will after hearing the reason for dismissal decide whether to allow or disallow the appeal and turn their finding over to the executive forthwith.  This process excluding extenuating circumstances will take no longer than two weeks.

 Article III     Officers

  1. The Executive of the Club:

    1. Shall be elected by simple majority at the annual general meeting of the Club,

    2. Shall be elected from the regular membership.

  2. The Executive of the Club:

    1. Shall be President, Vice President, Secretary, Treasurer, Handgun Director, Safety Director, Trap Director, Skeet Director, and Membership Director

    2. Shall make recommendations on matters of Club policy,

    3. Shall make recommendations on matters pertinent to Club business,

    4. Shall make appointments to fill vacancies on the Executive,

    5. Shall empower the President, the Treasurer and at least one other Executive Officer to be the signing authority for the Club

    6. May combine the executive positions of Treasurer and Secretary if convenient during the business year or is agreed to by a simple majority at the general meeting.

  3. The President:

    1. Shall be the Chief Executive Officer of the Club,

    2. Shall preside over all meetings of the Club, the Executive and the Executive Committee,

    3. Shall be responsible for the proper function of the Club,

    4. Shall call all meetings as required,

    5. Shall serve a maximum of 3 complete consecutive terms.

  4. The Vice President:

    1. Shall in the absence of the President, preside at all meetings of the Club, the Executive and the Executive Committee,

    2. Shall perform such duties as are assigned to him by the President, the Executive or the Executive Committee.

  5. The Secretary:

    1. Shall keep all appropriate records of the Club,

    2. Shall attend to all required correspondence.

  6. The Treasurer:

    1. Shall be responsible for the collection of all dues,

    2. Shall take charge of all Club funds,

    3. Shall pay all bills approved by the Executive.

  7. The Handgun Director:

    1. Shall have charge of the ranges, renewal of carrying permits, and appropriate record keeping,

    2. Shall enforce range rules and regulations as approved by the Executive,

    3. Shall be responsible for the upkeep, general tidiness, and policing of the ranges,

    4. Shall recommend range rule changes, as required, to the Executive,

    5. Shall perform such duties as are assigned to him by the President, the Executive or the Executive Committee,

    6. May if circumstances dictate, hold other office on the Executive.

  8. The Safety Director:

    1. Shall have charge of all safety training,

    2. Shall perform such duties as are assigned to him by the President, the Executive, or the Executive Committee,

    3. May, if circumstances dictate, hold other office on the Executive,

    4. Shall be the sole correspondent with the Chief Firearms Officer for Ontario.

  9. The Trap Shooting Director and Skeet Shooting Director:

    1. Shall perform duties associated with Trap and Skeet Shooting including appropriate record keeping and publicity generation for “registered shoots”, and others as assigned to them by the President, or the Executive.

  10. All Officers:

    1. Will attend all meetings of the Executive as called by the President,

    2. Will organize or assist in organizing shooting competitions,

    3. May appoint members to duties such as but not restricted to directing events or types of competition, sitting as members of boards or committees etc.,

    4. Will perform the above duties on a voluntary basis except may be compensated for reasonable expenses,

    5. Will replace executive members by consensus when necessary.


Article IV    Meetings

  1. The Club year shall run from October 1 to September 30.

  2. The Annual General Meeting:

    1. Shall be called by the President once each year,

    2. Shall receive the annual financial reports,

    3. Shall receive the reports of the Officers,

    4. Shall elect the Officers for the coming year,

    5. Shall consider other business,

    6. A quorum shall consist of at least 12 members or one third of the regular membership, whichever is lesser.

  3. Other General Meetings:

    1. Shall be called by the President as required,

    2. Shall be called by the President upon written demand by any 10 regular members in good standing.

  4. Executive Meetings:

    1. Shall be called by the President,

    2. Shall be held at least 4 times per year with the first one being held immediately after the Annual General Meeting to:

      1. Determine the fees for initiation,

      2. Determine the annual dues,

      3. Determine the range and target fees,

      4. Empower the President, the Treasurer, and at least one other Executive Officer as signing authorities for the Club,

      5. Consider other business.

  5. Only regular members in good standing may vote at general meetings.

  6. A quorum for an Executive meeting shall be at least 1/3 of the Executive.


  7.  Article V    Amendments

    1. Amendments to the Constitution:

      1. Must be received in draft form in writing by the Secretary at least 30 days prior to the Annual General Meeting,

      2. Must be posted in draft form for perusal by all members,

      3. Shall be effective only by a majority vote of regular members in good standing who are present.

    2. Amendments to the By-Laws:

      1. May only be made at a general meeting of the Club,

      2. Must be received in draft form in writing by the Secretary at least 30 days prior to a general meeting,

      3. Shall be effective only by a majority vote of regular members in good standing.


       By-Laws

      1. Rules contained in Roberts “Rules of Order” shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with the rules of the Club.

      2. Annual membership fees are payable Sept. 30 for the following year and members with Authorization to Transport permits (ATTs) issued through club membership will have same cancelled if dues are not paid by October 31st of that year.

      3. All members issued ATTs will attend shooting sessions with their personal restricted firearms or prohibited handguns as the cases may be at least once every 6 months and sign the register (or leave their club #) or risk losing their ATT without notice.

      4. All handgun members must maintain competency in the use of handguns by shooting on the Club’s range during the shooting season.

      5. The Executive, on recommendation of the Chief Range Officer, shall produce a set of Range Standing Orders to include the applicable sections of the Constitution and By-Laws and whatever other rules they shall decide.

      6. Guests:

        1. Only regular members in good standing may introduce guest to the Club,

        2. A member must introduce his guest(s) to members of the Executive present and the Range Officer on duty and state the guest’s experience and training,

        3. A member must be responsible for the conduct of, and remain with, his guest(s) at all times while on the range,

        4. All guests must sign the guest book,

        5. All guests shall pay the current daily range fee as described in the fee schedule and only attend three times in any year.

      7. Use of Club Facilities:

        1. The Club facility shall be available to all members in good standing on such days and at such times of the day as shall be determined by the Executive from time to time,

        2. No Drinking Alcoholic Beverages 8 hours prior to admission to the range,

        3. Junior members must be accompanied by their parent member or guardian at all times,

        4. No smoking in the immediate range vicinity or in any enclosed space,

        5. Appropriate red flags will be flown while ranges are active,

        6. The Range Officer must be obeyed at all times while on the range,

        7. Ear protection must be worn by all persons on any range,

        8. Eye protection must be worn by all persons on any range,

        9. No loaded guns will be permitted except on the firing line and then only under the command of the Range Officer

        10. All equipment needed by a shooter must be taken with him to the range and must be in safe working order.  At no time during the course of fire will anyone be allowed to enter or leave the rifle/pistol range except by permission of the Range Officer.

        11. No person will be allowed in front of the firing line during a course of fire without permission of the Range Officer, and then only after necessary precautions have been observed,

        12. In the event of a jam or misfire, the shooter must keep his gun pointed directly down range for at least 60 seconds and notify the Range Officer,

        13. Any shooter discovering his gun to be defective during the course of fire must inform the Range Officer immediately.

        14. Anyone can call a cease-fire if he observes an unsafe condition.

        15. Whenever there are two or more members on the handgun/rifle range one shall be appointed the 'Range Officer' and will run the range and sign in as such.


        16. At all times, safety procedures as taught by Federal Firearms License (previous PAL/POL) training courses, CSSA or OFAH courses, Hunter safety courses, or any firearms competitions organizations courses compulsory or otherwise and club specific rules shall be followed and adhered to at all times by members and or their guests.   It shall be the responsibility of each and every member to ensure that such safety procedures are adhered to by users of the range.


      8. Dues:

        1. As outlined in the Constitution,

        2. Set in a spirit of allowing membership by people of modest means,

        3. To include liability and property insurance for members and executive,

        4. To allow a system of additional fees in lieu of work if deemed necessary by the current executive in the interest of maintaining the club facilities,

        5. Time limits as set forth in the Constitution and by laws.



        Range Safety Rules


        1. The Club facilities shall be available to members in good standing on such days and at such times of the day as shall be determined by the Executive from time to time.

        2.  No Drinking Alcoholic Beverages 8 hours prior to admission to the range.

        3. Junior members must be accompanied by their parent member or guardian at all times.

        4. Sponsors are responsible for their guests as stated in the guest rules.

        5. No smoking on any range or in the immediate range vicinity.

        6. Appropriate red flags will be flown while the range is active.

        7. The Range Officer must be obeyed at all times while on the range.

        8. Ear protection must be worn by all persons on the range.

        9. Eye Protection must be worn by all individuals in the vicinity of any active range.  (Not limited to only those persons shooting).

        10. No loaded guns will be permitted except on the firing line and then only under the command of the Range Officer.

        11. All equipment needed by a shooter must be taken with him onto the range.  At no time during the course of fire will anyone be allowed to enter or leave the range except by permission of the Range Officer.

        12. No person will be allowed in front of the firing line during a course of fire without the permission of the Range Officer, and then only after all necessary precautions have been observed.

        13. In the event of a jam or misfire, the shooter must keep his gun pointed directly towards the target for at least 60 seconds and notify the Range Officer.

        14. Any shooter discovering his gun to be defective during the course of fire must inform the Range Officer immediately.

        15. Anyone may call a cease-fire if he observes an unsafe condition.

        16. Black powder shooters may only bring sufficient powder for the day’s shooting.  Large containers and glass containers are prohibited.  Spilled powder must be cleaned up immediately.

        17. Sixty seconds after a black powder misfire or hangfire request permission to reprime.  A subsequent misfire on the same load will deem the gun to be defective and the Range Officer will order it to be removed from the range.

        18. When a shooter has finished firing he will remain behind his designated area.

        19. Conversation will be kept to a minimum while shooting is in progress.

        20. Handguns must be carried muzzle down with the slides open and magazines out or with the cylinder in an open position so that all can see without effort that the gun is unloaded and safe.  Handguns can also be carried on the handgun range in a holster, when proved safe and in an unloaded condition.  Handguns can only be loaded while holstered, when the shooter is actively engaged in shooting on a firing line.

        21. At all times, safety procedures approved by the Canadian Shooting Sports Association and the Ontario Federation of Anglers and Hunters Hunter Education Program shall be followed.  It shall be the responsibility of each and every member to ensure that such safety procedures are adhered to by users of the range.

        22. No handling of firearms while persons are down range changing targets etc.  Firing lines must remain in ceasefire condition.

        23. The Range Officer will ensure an entry is made in the Range Log, recording date, times, Range Officer(s) and shooters.

        24. The Range Officer will ensure that the range is left in a tidy condition at the end of shooting.

        25. Any unusual incidents or any injuries must be reported to the Executive in writing as soon as possible.


        Please contact the club at Rockcut Shooting Club Contact email address.

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